Sponsorship Opportunities

Invitation

We invite organisations, publishers, institutions and industry partners to support our upcoming conference through a range of sponsorship opportunities.

Under the theme Pluralism and Hope: World Politics and Pacific International Relations, the conference will bring together diverse perspectives on the issues shaping world politics and the Pacific region.

Sponsorship provides an opportunity to support participation, cultural exchange and a vibrant conference program, while connecting your organisation with an engaged community of academics, students, researchers, practitioners and emerging leaders.

A range of opportunities is available below, with options to support bursaries, conference events, cultural initiatives, publishing and digital engagement.

Every sponsorship includes:

• Logo placement on the conference website
• Advertising opportunities on plenary slides
• Social media advertising/acknowledgement
• EDM advertising opportunities

Sponsors can select an individual opportunity below or discuss a customised partnership combining several opportunities.

Package Overview

Student Bursaries

Pacific Islander HDR & ECR Bursaries

$1,295 per person (GST incl.)

Support participation by Higher Degree Research (HDR) students and Early Career Researchers (ECRs) from Pacific Island nations.

The conference has currently committed to supporting 10 bursaries, and the OCIS Committee strongly encourages sponsors to help increase both the number and value of these opportunities.

Each bursary includes:

• $1,000 contribution towards flights and accommodation
• $295 conference registration

Sponsors are welcome to:

• Sponsor additional bursaries
• Increase the value of individual bursaries
• Sponsor a specific number of participants
• Support Pacific Islander HDRs and ECRs as a named initiative

Why sponsor this opportunity?
Your support directly enables researchers and emerging scholars from the Pacific to participate in the conference, share their work and build international networks.

Low Income or Unwaged Attendees Bursaries

$1,295 per person GST incl.

Help ensure that students facing financial barriers can attend and participate fully in the conference.

The conference has currently committed to 5 bursaries, with the OCIS Committee encouraging us to increase this number where possible.

Each bursary includes:

• $1,000 contribution towards flights and accommodation
• $295 conference registration

Sponsors are welcome to:

• Sponsor additional bursaries
• Increase the value of individual bursaries
• Sponsor a specific number of students

Why sponsor this opportunity?
Your contribution helps ensure that financial circumstances do not prevent talented students from participating in the conference.

Conference Experience

Welcome Reception

$17,000 (GST incl.)

Become the sponsor of the conference Welcome Reception for approximately 250 attendees.

Includes:

• Sponsorship of the Welcome Reception
• Recognition as Welcome Reception Sponsor
• 10 Minute Welcome speech at the event
• Sponsor acknowledgement throughout the event
• Opportunity for branded signage
• Opportunity to provide promotional materials
• Digital and promotional advertising included

This is a high-visibility opportunity to associate your organisation with the opening of the conference and the first major networking event.

Exhibition of Local Artists

$4,000 (GST incl.)

Support and showcase local artists through an exhibition located in the main conference foyer.

This sponsorship helps bring local creative voices into the conference environment while providing delegates with an engaging cultural experience.

Includes:

• Sponsorship recognition within the exhibition area
• Logo recognition on relevant conference materials
• Opportunity for branded signage
• Digital and promotional advertising included

Pre-Conference Workshop

$5,000 (GST incl.)

Host a pre-conference workshop on a theme of your choice for up to 15 participants.

Includes:

• Workshop space
• Catering
• $200 per participant per diem contribution towards accommodation
• Opportunity to develop the workshop theme
• Sponsor acknowledgement
• Opportunity to promote your organisation to participants
• Digital and promotional advertising included

A great opportunity for sponsors looking to engage with a focused group of delegates around a specific topic, technology, research area or professional theme.

Publishing & Program Opportunities

Publisher Exhibition

$2,500 (GST incl.)

Secure a table in the main foyer throughout the conference to showcase your publications and engage directly with delegates.

Includes:

• Dedicated exhibition table
• Opportunity to display books and publications
• Sponsor recognition
• Digital and promotional advertising included

Book Launch Panel

$2,000 (GST incl.)

Sponsor a book launch panel included within the conference program.

This provides an opportunity to:

• Feature the book within the official program
• Promote the publication to delegates
• Advertise the book through conference communications
• Participate in a dedicated book launch panel
• Receive sponsor recognition

Book launch format and program placement subject to conference program approval.

Digital Opportunities

Conference App Sponsor

$3,500 (GST incl.)

Put your organisation at the centre of the delegate digital experience.

Includes:

• Sponsor banner on each page of the Conference App
• Logo and hyperlink within the Conference App
• Sponsor recognition
• Digital and promotional advertising included

Conference App Advertising

$1,200 (GST incl.)

Place promotional content directly into the Conference App through eSatchel inserts.

Content can include:

• PDF promotional material
• Video
• Company information
• Product or service information

A cost-effective way to reach delegates directly through the conference’s primary digital platform.

Conference Branding

Lanyard Sponsorship

$4,000 (GST incl.)

Put your organisation’s brand around the neck of every conference attendee.

Includes:

• Sponsor branding on conference lanyards
• Sponsor recognition
• Digital and promotional advertising included

A highly visible branding opportunity throughout the conference and in delegate photographs and social media content.

Water Station Sponsorship

$3,000 (GST incl.)

Sponsor the conference water stations and associate your organisation with a practical and highly visible element of the delegate experience.

Includes:

• Branding at conference water stations
• Sponsor recognition
• Digital and promotional advertising included

Water Bottles

$1700 (GST incl.)

Sponsor reusable water bottles for conference attendees.

Supplies enough for estimated guest numbers of 250.

Sponsor branding can be incorporated into the bottles, providing delegates with a useful item they can continue to use after the conference.

Woven Conference Bags

$5500 includes 25 Units (GST incl.)

Sponsor woven bags for conference attendees, providing a practical and sustainable way to showcase your organisation.

Bags can include marketing material supplied by the sponsor.

Potential options include:

• Supplies enough for estimated guest numbers of 250
• Bags specifically for Talanoa speakers
• Custom quantities by agreement

Custom branding and production options available.

Social & Networking Events

Networking Evening Reception — 8 July

$5,500 (GST incl.)

Sponsor the Networking Evening Reception on 8 July.

Includes:

• Event sponsorship recognition
• Sponsor acknowledgement during the reception
• Opportunity for branded signage
• Opportunity to provide promotional materials
• Digital and promotional advertising included

This provides a relaxed environment for delegates to connect, build relationships and engage with your organisation.

Closing Reception — 9 July

$5,500 (GST incl.)

Sponsor the conference Closing Reception on 9 July.

Includes:

• Event sponsorship recognition
• Sponsor acknowledgement during the reception
• Opportunity for branded signage
• Opportunity to provide promotional materials
• Digital and promotional advertising included

Associate your organisation with the final celebration of the conference and the relationships developed throughout the event.

Support the Conference

Your sponsorship helps create a conference that is accessible, inclusive and engaging, while giving your organisation meaningful opportunities to connect with the conference community.

Terms and Conditions

These terms and conditions apply to organisations and their staff (you, your organisation, your group) participating in this event (the event) being organised by Conference Design Pty Ltd on behalf of the Host (us, we, Conference Design, the Host). By participating in the event, you are deemed to have agreed to these terms and conditions. It is your responsibility to ensure all your staff participant are aware of these terms and conditions.

Acceptance

Acceptance of all applications is subject to our approval and we reserves the right to decline any application.

Payment

Payment is required within 14-days of Conference Design issuing your tax invoice. Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Currency and GST

All prices are quoted in Australian Dollars (AUD$) and include GST, unless otherwise stated.

Confirmation of Bookings and Tax Invoice

Once you have completed an online booking, you will be sent a confirmation email with a PDF Tax Invoice.

Point of Contact & Conference Updates

You will provide a single point of contact when booking to coordinate your participation. All information and updates be sent via email to your point of contact.

EFT Payments

Please include the EFT Reference shown on your Tax Invoice when submitting an EFT and email Conference Design the details including date, amount and your bank’s reference.

BSB: 017 010
Account #: 1085 82575
Account Name: Conference Design Pty Ltd
Bank: ANZ Bank, 61 Liverpool Street, Hobart 7000
Swift Code: ANZBAU3M

Credit Card Payments

Credit card charges appear as Conference Design Pty Ltd on your card statement. When using the online payment system credit card transactions will be processed directly by ANZ eGate and Conference Design does not store or transmit your credit card details. ANZ eGate is a secure and PCI compliant platform.

Attendee Numbers

We will promote the event to maximise participation, but we do not guarantee a minimum number of attendees either onsite or online.

Package Inclusions & Associated Costs

Refer to the sponsor and exhibitor prospectus for inclusions for each package. All costs associated with your inclusions in the event will be borne solely by you and we shall have no liability for any costs unless we have explicitly agreed in writing.

No Cancellation of your Booking

All payments are non-refundable once an application has been accepted. If you are no longer able to attend the event, please contact Conference Design to discuss your participation.

Cancellation or Postponement of an In-person Event

We do not accept any liability for losses incurred, including but not limited to travel, accommodation, exhibition and displays, or any other costs or expenses, if the in-person Event is cancelled or postponed due to an unforeseen circumstances or any occurrence that renders performance of the Event inadvisable, illegal, impracticable or impossible in our sole opinion. An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

If an in-person conference is cancelled or postponed, refunds will not be issued but available funds will be credited towards an online conference or the rescheduled conference.

Moving to an Entirely Online Event

If we believe, at our sole discretion, that a hybrid or in-person event needs to be held entirely online, all bookings will be transferred to the online event. The package fees will be revised to reflect an online format and you will be refunded any difference between the in-person and online package fees. Full refunds of sponsor and exhibitor bookings will not be available due to an event moving online.

Changes

We reserve the right to change any and all aspects of the event, including but not limited to, the name, themes, content, program, speakers, format, performers, hosts, moderators, venues, and times. We reserve the right to amend or remove any sponsorship package, exhibition package or exhibition floor plan.

Disclaimer

Every effort has been made to present all the information accurately, however, we do not accept any liability for any inaccuracies in any published information. We will correct any published information as soon as possible and advise you as soon as possible.

Code of Conduct and Disruptive Behaviour

You agree your representatives will abide by the Conference Code of Conduct.

Revocation of Participation

We may revoke an agreement with you, if we believe, in our sole opinion, the participation of an organisation is prejudicial to the interests and objectives of the event Host.

Product or Service Endorsement

Your participation in the event or sponsorship of any activity does not indicate endorsement of your products or services and must not be stated or inferred in any way.

Exhibition Floor Plan

The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale but accurately represents the position and sizes of exhibition spaces at in-person conferences.

Allocation of Exhibition Space

Exhibition spaces will be allocated after taking into account an organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant by us.

Insurance

No insurance is provided.

All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and product liability cover and professional indemnity insurance. You will need to provide a certificate of currency to confirm your participation onsite.

Indemnity

You shall indemnify and hold harmless the Host and Conference Design for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Host or Conference Design are found to be negligent.

Supply of Goods and Services

The supply of any goods, services, samples or advice is entirely at your own risk.

Security

Valuable items should NOT be left unattended at your exhibition space at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives

Anyone from your organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the in-person meeting and exhibition areas.

Registration Terms and Conditions

All terms and conditions listed on the Registration page apply to your representatives.

Opt-in Delegate List

The opt-in delegate list will be supplied to eligible sponsors prior to the conference and will include name, organisation and state/country. The list provided will exclude the names of delegates who have not provided their consent.

Interactive Exhibitions

Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Signage at the venue

Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays

Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue

You indemnify us from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your organisation.