Sponsorship Opportunities

Invitation

On behalf of the Organising Committee, we are pleased to invite your organisation to participate as a sponsor at the Eleventh Oceanic Conference on International Studies from 9-11 July, 2025.

The 2025 conference will take place 9 – 11 July at the UNSW Sydney Kensington Campus.  Pre-Congress workshops will be held on 9 November, with the exhibition opening in the evening with the opening Keynote Speaker and Welcome Reception.

The Oceanic Conference on International Studies is Australasia’s premier International Relations conference and the largest in Oceania, and provides an exceptional forum for cutting-edge research and discussion both from and about the region.

The purpose of OCIS is to bring together the growing community of international studies scholars (including postgraduates) from across the Oceanic region (Australia, New Zealand and the Pacific), in order to showcase the variety of world-class research being conducted in the region and foster scholarly networks and relationships.

Sponsoring the Conference will provide your organisation with the following key benefits:

• Exposure to a relevant audience before, during and after the event;
• Networking opportunities during the Conference to meet with key decision makers;
• Perceived to be keen supporter of OCIS; and
• The opportunity to present your products and services.

We have presented a range of sponsorship opportunities but also invite any new proposals you may wish to put forward. The committee is pleased to discuss specially curated packages that will meet your objectives for participating and be of maximum benefit to your organisation and the conference. 

Your participation and support of the event is greatly valued and we thank you for your consideration. 

Please contact Tara Johnson at Conference Design to discuss your support of the 2025 OCIS. 

mail@conferencedesign.com.au
+61 3 6231 2999 

All costs are in AUD and include GST.

Package Overview

Gold Sponsor

Exclusive

$6500 inc. GST

Benefits:

• Logo and acknowledgement as the Gold Sponsor on the conference website
• 200 word profile on the conference website
• Logo and acknowledgement as the Gold Sponsor on all materials including print, PDFs and broadcast emails
• Verbal acknowledgement as the Gold Sponsor in the opening and closing sessions 
• One exhibition trestle table in premium position 
• Three full registrations including welcome reception 
• Logo, hyperlink and 200 word profile in the Conference App 
• Logo displayed on the Gold Sponsor slide in the plenary hall 
• One pull up banner in the plenary hall and one in the catering area (sponsor to provide)
• Three PDF eSatchel inserts in the Conference App 
• Thee video eSatchel inserts in the Conference App
• Opt in delegate list (name, position, organisation, state/country) provided one week prior to the conference

Silver Sponsor

Two Available

$4750 inc. GST

Benefits:

• Logo and acknowledgement as a Silver Sponsor on the conference website 
• 100 word profile on the conference website 
• Logo and acknowledgement as a Silver Sponsor on all materials including print, PDFs and broadcast emails
• Verbal acknowledgement as a Silver Sponsor in the opening session 
• One exhibition trestle table  
• Two full registrations including welcome reception
• Logo, hyperlink and 100 word profile in the Conference App 
• Logo displayed on the Silver Sponsor slide in the plenary hall 
• One PDF eSatchel insert in the Conference App 
• One video eSatchel insert in the Conference App
• Opt in delegate list (name, position, organisation, state/country) provided after the conference

Bronze Sponsor

Multiple Available

$3500 inc. GST

Benefits:

• Logo and acknowledgement as a Bronze Sponsor on the conference website
• Logo and acknowledgement as a Bronze Sponsor on all materials including print, PDFs and broadcast emails
• Verbal acknowledgement as a Bronze Sponsor in the opening session
• One exhibition trestle table
• One full registration including welcome reception
• Logo and hyperlink in the Conference App  
• Logo displayed on the Bronze Sponsor slide in the plenary hall 
• One PDF eSatchel insert in the Conference App
• Opt in delegate list available in the Conference App 

Welcome Reception Sponsor

Exclusive

$3,500 inc. GST

Benefits:

• Logo and acknowledgement as the Welcome Reception Sponsor on the conference website  
• 100 word profile on the conference website 
• Logo and acknowledgement as the Welcome Reception Sponsor on all materials including print, PDFs and broadcast emails 
• Logo, hyperlink and 100 word profile in the Conference App 
• Verbal acknowledgement as the Welcome Reception Sponsor during the event 
• Opportunity to address delegates during the Reception (3 minutes) 
• Two pull up banners displayed in prominent locations during the Welcome Reception (sponsor to provide) 
• One registration including the welcome reception
• One additional complimentary ticket to the welcome reception

Conference App Sponsor

Exclusive

$3000 inc. GST

Benefits:

• Logo and acknowledgement as the Conference App Sponsor on the conference website 
• Logo and acknowledgement as the Conference App Sponsor on all materials including print, PDFs and broadcast emails 
• Sponsor banner on each page in the Conference App 
• Logo and hyperlink in the Conference App 
• One PDF eSatchel insert in the Conference App

Name Badge Sponsor

Exclusive

$2000 inc. GST

Benefits

• Logo and acknowledgement as the Name Badge Sponsor on the conference website
• Logo and acknowledgement as the Name Badge Sponsor on all materials including print, PDFs and broadcast emails
• Logo printed on each delegate name badge
• Logo and hyperlink in the Conference App
• One PDF eSatchel insert in the ConferenceApp

Advertising

Multiple Available

eSatchel inserts (PDF or video) in the Conference App – $700

Terms and Conditions

These terms and conditions apply to organisations and their staff (you, your organisation, your group) participating in this event (the event) being organised by Conference Design Pty Ltd on behalf of the Host (us, we, Conference Design, the Host). By participating in the event, you are deemed to have agreed to these terms and conditions. It is your responsibility to ensure all your staff participant are aware of these terms and conditions.

Acceptance

Acceptance of all applications is subject to our approval and we reserves the right to decline any application.

Payment

Payment is required within 14-days of Conference Design issuing your tax invoice. Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Currency and GST

All prices are quoted in Australian Dollars (AUD$) and include GST, unless otherwise stated.

Confirmation of Bookings and Tax Invoice

Once you have completed an online booking, you will be sent a confirmation email with a PDF Tax Invoice.

Point of Contact & Conference Updates

You will provide a single point of contact when booking to coordinate your participation. All information and updates be sent via email to your point of contact.

EFT Payments

Please include the EFT Reference shown on your Tax Invoice when submitting an EFT and email Conference Design the details including date, amount and your bank’s reference.

BSB: 017 010
Account #: 1085 82575
Account Name: Conference Design Pty Ltd
Bank: ANZ Bank, 61 Liverpool Street, Hobart 7000
Swift Code: ANZBAU3M

Credit Card Payments

Credit card charges appear as Conference Design Pty Ltd on your card statement. When using the online payment system credit card transactions will be processed directly by ANZ eGate and Conference Design does not store or transmit your credit card details. ANZ eGate is a secure and PCI compliant platform.

Attendee Numbers

We will promote the event to maximise participation, but we do not guarantee a minimum number of attendees either onsite or online.

Package Inclusions & Associated Costs

Refer to the sponsor and exhibitor prospectus for inclusions for each package. All costs associated with your inclusions in the event will be borne solely by you and we shall have no liability for any costs unless we have explicitly agreed in writing.

No Cancellation of your Booking

All payments are non-refundable once an application has been accepted. If you are no longer able to attend the event, please contact Conference Design to discuss your participation.

Cancellation or Postponement of an In-person Event

We do not accept any liability for losses incurred, including but not limited to travel, accommodation, exhibition and displays, or any other costs or expenses, if the in-person Event is cancelled or postponed due to an unforeseen circumstances or any occurrence that renders performance of the Event inadvisable, illegal, impracticable or impossible in our sole opinion. An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

If an in-person conference is cancelled or postponed, refunds will not be issued but available funds will be credited towards an online conference or the rescheduled conference.

Moving to an Entirely Online Event

If we believe, at our sole discretion, that a hybrid or in-person event needs to be held entirely online, all bookings will be transferred to the online event. The package fees will be revised to reflect an online format and you will be refunded any difference between the in-person and online package fees. Full refunds of sponsor and exhibitor bookings will not be available due to an event moving online.

Changes

We reserve the right to change any and all aspects of the event, including but not limited to, the name, themes, content, program, speakers, format, performers, hosts, moderators, venues, and times. We reserve the right to amend or remove any sponsorship package, exhibition package or exhibition floor plan.

Disclaimer

Every effort has been made to present all the information accurately, however, we do not accept any liability for any inaccuracies in any published information. We will correct any published information as soon as possible and advise you as soon as possible.

Code of Conduct and Disruptive Behaviour

You agree your representatives will abide by the Conference Code of Conduct.

Revocation of Participation

We may revoke an agreement with you, if we believe, in our sole opinion, the participation of an organisation is prejudicial to the interests and objectives of the event Host.

Product or Service Endorsement

Your participation in the event or sponsorship of any activity does not indicate endorsement of your products or services and must not be stated or inferred in any way.

Exhibition Floor Plan

The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale but accurately represents the position and sizes of exhibition spaces at in-person conferences.

Allocation of Exhibition Space

Exhibition spaces will be allocated after taking into account an organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant by us.

Insurance

No insurance is provided.

All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and product liability cover and professional indemnity insurance. You will need to provide a certificate of currency to confirm your participation onsite.

Indemnity

You shall indemnify and hold harmless the Host and Conference Design for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Host or Conference Design are found to be negligent.

Supply of Goods and Services

The supply of any goods, services, samples or advice is entirely at your own risk.

Security

Valuable items should NOT be left unattended at your exhibition space at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives

Anyone from your organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the in-person meeting and exhibition areas.

Registration Terms and Conditions

All terms and conditions listed on the Registration page apply to your representatives.

Opt-in Delegate List

The opt-in delegate list will be supplied to eligible sponsors prior to the conference and will include name, organisation and state/country. The list provided will exclude the names of delegates who have not provided their consent.

Interactive Exhibitions

Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Signage at the venue

Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays

Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue

You indemnify us from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your organisation.