Presenter Guidelines

Thank you for presenting at the conference. These guidelines will assist with your preparation and participation in the conference.

Presentation & Session Times

  • Check the online program to confirm your presentation’s session, date and time
  • The program on the website and in the conference app is live and will include any changes
  • Please re-confirm your session date, time and room prior to your presentation

Keeping Time

Not keeping to time is the biggest disruption to conferences and negatively impacts the experience of attendees and presenters.

  • Please ensure you keep to your allotted time
  • The session chair will use timecards to show you how much time is remaining
  • The session chair will use a bell to signal the end of your presentation
  • If you use all the allocated time, the chair will not allow questions and will move to the next speaker

Official Letter of Presentation

  • All presenters will be sent a letter after the conference confirming their presentation(s) delivered at the conference
  • The letter will be sent as an email and can be saved as a PDF by the presenters if needed. It will include the presentation title, format and authors.
  • One letter will be sent to the corresponding author
  • The corresponding author can make the letter available to co-authors

Copyright & Ownership

  • Authors retain ownership and copyright of their presentation and material
  • Ensure you have documented permission to use any images, music or other content in your abstract and presentation. Do not include any images copied from the internet. Getty Images and other agencies crawl the internet looking for images that have been copied without the appropriate licenses. You are liable for all copyright infringements that arise from your presentation.

Recording, Photography & Screen Shots of Presentations

Attendees agree to registration Terms & Conditions, which prohibit unauthorized photography, screenshots, audio, or video recording of conference material. We cannot enforce this rule completely, so you should assume a participant may take unauthorized recordings. You may wish to adjust the content of your presentation accordingly. Presentations in the online portal and conference app are available only to view and cannot be downloaded.

General Information

Preparing Presentations

  • Prepare your PowerPoint slides in 16:9 aspect ratio
  • Embed any content such as audio or video; don’t link to external files
  • Please bring a copy of your presentation to the conference on a USB

Before the Session

  • Re-confirm your presentation’s session, date, time, and room in the conference app prior to your session
  • Arrive 15 minutes before the session starts to meet the session chair and AV technician
  • An AV technician will be around to assist during sessions
  • Familiarise yourself with the room layout and AV equipment
  • Sit in the front row to move quickly to the lectern once the chair introduces you

During your Presentation

  • Please ensure you keep to the allotted time
  • The chair will signal the time remaining in your presentation (5 minutes, 2 minutes, 1 minute)
  • The chair will ring the bell when you must stop
  • If you use all your time, the session chair will not allow questions and will move to the next speaker
  • Please remain in the room following your presentation as the chair will use any remaining time for questions

Photocopying

  • There are no facilities for photocopying or printing at the venue. We suggest you bring a printed copy of your slides and any handouts with you.

Individual Paper Presentations

  • Individual Paper presenters will have 15 minutes to present their paper.
  • Q&A will be at the end of the final presentation in the session.
  • Your session chair will facilitate questions from the audience and in the app.

Panel Sessions

  • Panel sessions will include 3-4 presentations and will be chaired by the panel session convenor. Time allocated for each presentation is 15-minutes.
  • If your panel has a discussant, we ask that the discussant limits their comments to 10-minutes maximum, to allow time for audience Q&A.
  • Q&A will be at the end of the panel.

Roundtable Sessions

  • Roundtables are less formal than other presentations. This is an opportunity to discuss related research/topics of interest in a conversational type format.
  • These sessions include 3-5 speakers plus the session chair.
  • Roundtables do not typically involve the use of PowerPoint for individual presentations.

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